IEDM

Preparing Your Presentation

Author Virtual Presentation Instructions – Deadline to upload your presentation is November 27.  There will be no extensions. 

Upload your files to:             the ProjectionNet collection site

For help with creating/uploading your files, please go to:  IEDM2020@projection.com

Thank you for your contribution to the IEDM 2020 Virtual Conference. By agreeing to provide your presentation material and registering for the conference, the accepted manuscript will be published and searchable on IEEE Xplore. Your presentation material (slide deck and video for the 20min full-length presentation of the talk and 2min executive summary) will only be made available to conference attendees (i.e. those who have registered for the virtual conference) for a limited period. Download of the slide decks is permitted. No download of the video presentations will be supported.

After reading the following instructions,

  1. Presentation Guidelines

For all invited and regular papers, three items must be provided:

  • A full-length video (MP4) ) (see guidelines/instructions under Links for Instructions below) pre-recorded presentation of the paper (duration: 20 min)
  • A two-slide executive summary presentation (PDF), ideally the one used for the executive summary pre-recorded presentation, with the following contents
    See template

    • Slide #1 should contain only the paper title, list of authors, affiliation, and acknowledgements. This slide will be used by the session chair to briefly introduce the paper
    • A two-slide executive summary (MP4) pre-recorded presentation of the paper (duration: 2 min)
    • Slide #2 should contain key figures (legible) and an impact statement accompanying the figures. A template will be made available on the IEDM website. NOTE: Only this slide will be visible during the rest of the 10 min Q&A to remind the audience of the main message of the paper and also to help the author reply to questions.

For plenary and career session papers, one virtual presentation must be provided:

  • Plenary: A full-length video (MP4) (see guidelines/instructions under Links for Instructions below) pre-recorded presentation of the paper (duration: 45 min)
  • Career Session: A full-length video (MP4) (see guidelines/instructions under Links for Instructions below) pre-recorded presentation (duration: 20 min)

When recording your video presentation, you have the choice to record:

  • A voice-over slide narration (no video of the author included).  This voice-over narration must be converted into a standard video MP4 format.
  • A video of you talking superimposed over your slides. Here there are two options:
    • A small “Talking Head” in one of the corners of your slides
    • A full front video recorded in front of a projection screen or similar

For video presentation, you can choose to show your face through the web cam and display your slides as you talk. You can only use one of the following packages. The supported acceptable packages for IEDM are Zoom, PowerPoint and Keynote.  Be sure you get a good quality recording, and your final file is in the MP4 format. Below are links to instructions on recording your presentation on the acceptable packages:

Links for General Instructions:

Please note the following:

  • All files must be in MP4 Format.
  • For size, keep below 2G.
  • Make sure all figures are easy to read; consider zooming in when discussing harder to read tables and images.
  • Please use the following naming convention for your 20 min on-demand video presentation:
    sessionnumber_ PresenterLastName                              Example: 2.2_Shah           
  • Please use the following naming convention for your 10 min live Q&A slides:
    Day_sessionnumber_time_ PresenterLastName           Example: Mon_2.2_0910_Shah
  1. Slide Guidelines

For your 20 minute presentation, please use the PowerPoint Presentation Template . The template file contains suitable colors and fonts, as well as examples of good and bad techniques. Even if you do not plan to use PowerPoint, carefully review the information in the PowerPoint template. In particular, note the following:

  • Refer to the IEDM PowerPoint template as a guide for formats and presentation recommendations
  • Page set-up: IEDM uses a widescreen 16:9 aspect ratio for all presentations. The provided PowerPoint template uses a 13.33″ wide, 7.5″ high landscape page setup.
  • Leave 1/2″ or 1cm margin on all four sides.
  • All pages should be in a horizontal format, not vertical.
  • No logos are permitted except on the title page.
  • High contrast is important. Use black or dark colored fonts on a white background.
  • Use Calibri or a similar sans serif font. Do not use font sizes smaller than 24 point.
  • For pages with text only, use no more than 30 words and no more than 6 lines, per slide.
  • For illustrations, make all lines, numbers, and captions of sufficient thickness and size so that they are projected clearly. Again, use Calibri or a similar sans serif font and do not use font sizes smaller than 24 point.
  • Often graphical data imported from another application have inadequate line width and font size to be useful. If necessary, re-draw the material using thicker lines and larger fonts or directly in native PowerPoint graphics.
  • Use duplicate copies of a page if you need to refer to it at different times in your presentation. Do not rely on moving back to previously shown pages.
  1. Suggestions for a Good Presentation
  • Briefly outline your talk and what will be covered.
  • Define your problem. What led to your work? What were your objectives?
  • Use your presentation to visualize the essential points of your talk. Be selective.
  • Keep concepts as simple as possible and limit each page to one main idea.
  • Use several simple figures rather than one complicated one, especially if you plan to discuss it at length.
  • Make a clear conclusion. Suggest potential applications.
  • Rehearse your talk aloud with a private audience prior to recording it.
  1. Tips for Recording
  • All presentations must be in English.
  • Assure not to exceed the allowed timing. Your video will be checked and rejected if you exceed the allotted 20 minutes.
  • Active use of annotation possibilities (e.g. a virtual laser pointer) is encouraged.
  • Use as quiet an area as possible
  • Avoid areas that have echo:
    • Rooms should be fairly small
    • Use sound dampening with carpeting, curtains, furniture.
  • Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
  • Do a test recording of a few minutes of your presentation and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
  • When using PowerPoint for recording, do not talk while advancing your slide.
  • If you go for a full front video recording, make sure the lighting is good (no shadows on the face, slides, etc.)
  • In case a voice-over slide narration is used, it is suggested to include a photo of the presenting author as part of the first slide in your full presentation and summary.
  • Please remember that IEDM is the leading device conference and wear suitable business attire during your presentation.
  • Make sure you have a strong Wi-Fi connection during the live Q&A session.
  1. Video/Slides Upload Instructions

The link for uploading your presentations will be available.  As a reminder, the naming convention for both of your presentations:

  •  Please use the following naming convention for your 20 min on-demand presentation:
    sessionnumber_ PresenterLastName                              Example: 2.2_Shah           
  • Please use the following naming convention for your 10 min live Q&A slides:
    Day_sessionnumber_time_ PresenterLastName           Example: Mon_2.2_0910_Shah

If you have any questions regarding these instructions, please email phyllism@widerkehr.com